The Application for Leave of Absence is now an electronic form (available off campus through remote access). The purpose of the form is to collect information regarding your request that will assist your supervisor in the decision-making process. The form should be approved at least one week prior to your leave, although depending on the nature of your request, other areas of the college may need several weeks advance notice - especially if you are in need of support to secure travel arrangements.
LOAs Involving Student Travel
This Leave of Absence (LOA) form is designed to capture all of the essential information of your travel experience to ensure proper parties are aware and prepared to approve your proposed travel experience. For an efficient approval process, please complete the following items prior to your submission:
- Inform your supervisor regarding this travel experience.
- Contact the Clery Compliance Officer, Robin Graves at robingraves@grcc.edu to be sure you have been trained as a Campus Security Authority (CSA).
- Review the following policies:
- Gather these following details:
- travel date(s)
- trip location(s) and a description of the vetting process of the location(s)
- number of students participating
- anticipated student and/or employee expenses
- the course(s) and section number(s) (if class trip)
- a description of how the trip will meet course outcomes (if class trip)
Finally, upon supervisor approval of your LOA request, you will be asked to collect and submit a range of Student Risk Management forms including but not limited to, which can be found at College-Sponsored Student Travel Policy and Procedures:
- Risk and Release Form
- Emergency Contact Form
- Health Information Form
- Health Insurance Coverage Certification Form
- Travel Expectations and Behavior Agreement
- GRCC Off-Campus Student Travel Form
Ride Sharing
In keeping with GRCC's commitment to sustainable practices, please take advantage of sharing transportation to and from the conference or event if possible. As you make travel plans, please check options that may be available on the West Michigan Rideshare site.
Professional Development Reimbursement
Any reimbursement requests are processed through Finance and Administration, please visit the webpage for reimbursement forms and information.
Instructional documents
In preparation to complete the form, please ensure you have your employee ID, event details, anticipated costs and account number, as well as details of your auto insurance policy should you be driving off campus. Please be sure to specify the correct Supervisor, Department Head or Program Director in order to accurately route your request for approval.
Submitting a Leave of Absence (Employee)
Faculty and Adjuncts, please note: once you select your employee group you will be given a box to select your Department Head or Program Director. Once the form is submitted to that person, they will then forward your request on to the Associate Dean that provides approval for the leave. If you have questions about who you should be submitting your document to, please contact your department Support Professional or Human Resources for assistance.
Reviewing a Leave of Absence (Employee)
Retrieval of a Leave of Absence (Supervisor)
Approving Leave of Absences (Supervisor)
Contact
Please contact IT Customer Support via email at ITHELP@grcc.edu or call (616) 234-3688 with any questions about the Leave of Absence form or process, as well as any technical issues that you may encounter.