Employee Reimbursement

Reimbursement Request Forms

• Employee Reimbursement Request - Form now located in the Employee Online Center within Forms. 
  • Use for any employee reimbursement request, including faculty and adjunct faculty professional development and any travel related reimbursement requests. 
  • Supervisor or Budget Control Officer approval and account number required for processing. 
  • Faculty and Adjunct Faculty professional development requests require Dean/Associate Dean approval for processing.
  • Non-Conference Employee Reimbursement Instructions
  • Conference/Training Employee Reimbursement Instructions
    • Step-By-Step Video Instructions
• Mileage Reimbursement Request - Form now located in the Employee Online Center within Forms.
  • Complete for any mileage traveled for company related business.
  • 2024 Mileage Rate is .67 cents per mile, effective 01/01/2024-12/31/2024
  • Standard Mileage Reimbursement Instructions
  • Mileage Approval Instructions
• Approved Mileage from Downtown Campus to Commonly Traveled Off Campus Sites
• Adjunct and Faculty Mileage Request - Form now located in the Employee Online Center within Forms.
  • For Adjunct and Faculty only, who teach at two or more locations on the same day. 
  • Adjunct Mileage Reimbursement Instructions 
  • Adjunct Mileage Reimbursement Video Instructions
  • Mileage Approval Instructions 
• Tuition Reimbursement Request - for all full time faculty and staff taking courses at other education institutions.
• GRCC Tuition Waiver - for courses taken at GRCC.

Payment of Reimbursements

All employee reimbursement requests will be paid on the employee's paycheck.  The funds pertaining to the employee reimbursement will be electronically deposited into the same bank account designated for your payroll direct deposit.  The details of this reimbursement will appear on your payroll remittance advice and can be accessed online.

• Nontaxable employee reimbursements will have no effect on payroll taxes when paid on the employee's paycheck.
• The employee will receive an email notification from ImageNow when the reimbursement has been approved.  Then, the reimbursement will be paid on the next available paycheck. 

To view any processed and paid reimbursements please log in to your Online Center using your GRCC network credentials.

Reimbursement Policy

GRCC shall reimburse employees for reasonable out-of-pocket expenses incurred while traveling on authorized College assignments or while engaged in authorized College Business.  In the case of expenses covered by agreements with bargaining units, the expense reimbursements shall be in accord with the conditions of said agreements (View Employee Reimbursement Policy 11.1).

Questions?

Questions regarding Employee Reimbursements and forms can be directed to Grace Blanchard-Griffioen at  (616) 234-2177 or by email to graceblanchard@grcc.edu. 

Questions regarding Employee Health Benefits, Dental & Vision Reimbursements, GRCC Tuition Waivers, can be directed to Human Resources Benefits Office.