CAB Board Members

• Manage the direction and vision of CAB  

• Set agendas for and facilitate all CAB executive board and general meetings 

• Assist in scheduling all CAB meetings for each semester 

• Oversee that all event planning tasks are completed by the respective team members 

• Communicate with all internal and external vendors with assistance from the Vice President and attend any necessary planning meetings with these parties 

• Organize any non-funded CAB team bonding experiences to promote team building within the organization  

• Serve as a student representative on some, if not all, of the following teams/committees: 

  • Strategic Leadership Team (one meeting in both Fall and Winter semesters) 

  • Student Leadership Awards Ceremony Planning Committee 

  • Any ad-hoc committee opportunities that arise and fit with the President’s scope of work

• For all CAB events, submit and monitor the following event planning forms on Raider Connect as needed:
  • Amplified Sound Request Form (a request to play music loudly on campus)
  • Outdoor/Indoor Game and Equipment Reservation Form (a request to rent outdoor games)
  • Space Request Form (a request to use space on campus and includes designing space layouts)
  • Popcorn Machine Rental
  • Any other forms as necessary for an event
• Responsible for coordinating with the advisor to request Media Technology support for events
• Schedule and host a monthly tabling session to promote CAB and campus events
• Schedule and host promotional tables for upcoming CAB events as needed and/or required
• Assist in being a liaison for internal and external partners and vendors alongside the President
• Serve as a back-up to the President when needed 

• Maintain accurate records of the organization’s transactions
• Creates an estimated operational budget at the beginning of each fiscal year
• Maintains the operational budget in collaboration with the Student Life Office Manager  
• Create and present a financial report to CAB at the weekly team meeting
• Create and maintain a cost per person spreadsheet for all events
• For All CAB events, submits and monitors the following event planning forms on Raider Connect as needed:
  • Permission to Purchase Form (for all CAB Amazon or other small purchases)
  • Campus Dining Food Order Request Form (when an event requires food)
  • Vendor Payment Request Form (to complete when paying vendors for services only)
  • Approval to Fundraise on Campus  
  • Student Organization Deposit
• Create, share, and submit the Amazon event wish list for upcoming events as needed
• Receive the event attendance from the Secretary no later than two days post event and track in the shared Google Drive.

• Record the meeting minutes, including attendance, at each CAB meeting and email them to the team no later than two business days after the meeting
• Gather up all necessary tools and materials in a green wagon for every event including (but not limited to):
  • Tablecloth, laptop, laptop charger, and card reader
  • Business cards, giveaways, table signs, and standing banner
  • Small whiteboard, event calendar, and prize receipts (if needed)
  • Event specific materials
• Track attendance at each event via Raider Connect using the laptop and card reader
• Provide the attendance numbers to the Treasurer no later than two business days after the event
• Scan the prize receipts after events into the Google Drive and keep the originals in the blue binder
• Manages the CAB Raider Connect page including:
  • Roster page (tracking all registered members of CAB on Raider Connect)
• Recruit volunteers as needed for CAB events and track volunteer sign-ups
• Manages the Mongoose Group for volunteers; collaborates with the Communications Director on sending texts to volunteers as needed
• Oversee the office’s inventory list, including reviewing/updating the inventory list on a monthly basis
• Oversee the office’s organization and tidy up CAB’s office space on a monthly basis

• Creates graphics for all CAB events via Canva (unless utilizing the GRCC team of graphic designers)
• Creates an printed events calendar for each semester
• Posts on and updates all social media for CAB events and other items
• Manages texting communications with enrolled students and communicates about upcoming events
• Manages the CAB Raider Connect page including:
  • About page (general CAB contact information)
  • Events page (including the graphics in advance of each event)
  • News page (sends upcoming event information to registered CAB members through an email)
  • Gallery page (adds new event photos to the gallery)
• Coordinates with the Advisor to print necessary fliers and posters for the organization
• Takes pictures during CAB events and uploads and organizes photos in the CAB shared drive within two business days post event
• Shares CAB events with the GRCC Communications Department to assist with promotion
• Researches, collects and implements new and creative ideas for the promotion of all CAB events

Alyssa Gamez, CAB Advisor, alyssagamez@grcc.edu

Sheena Weaver, CAB Assistant Advisor, sheenaweaver@grcc.edu”