Late Semester Hardship Withdrawal Information

GRCC's policy interprets a "hardship" as an event or circumstance that causes significant suffering, or otherwise hinders attendance and/or academic performance late in the semester.

This may include (but isn't limited to):

• physical/psychological emergency.
• unplanned deployment or job change.
• loss of housing.
• death to dependent individual.
• other unavoidable events that significantly prevents academic progress.

In the unfortunate event that the hardship is a student death, this form can be completed by a parent, spouse/partner, child, sibling or immediate family member over the age of 18.

1. Students who seek to withdraw from the College because of a hardship after the College’s defined withdrawal period must submit the online request form to the office of the Dean of Students (Request for Late Semester Hardship Withdrawal).
2. The request must contain supporting documentation verifying the nature of the situation, dates the situation occurred and an explanation of how the hardship affected the student’s ability to be successful as a student. Sources of such documentation includes, but are not limited to, medical care providers, public safety units, or other entities with the ability to provide accurate and unbiased information related to the uncontrollable circumstances impacting student success.
3. The Dean of Students will establish a review team of two additional campus professionals (Professional Support Staff, Faculty, or Academic Administration) each academic year to make determinations as to whether the event and documentation supports a finding that the student was unable to be successful due to the occurrence of the or hardship.
4. The student’s prior grade in the course will be reviewed and considered if the initial occurrence of the hardship began in the final 30% of the semester.
5. All requests for a Hardship withdrawal must be received in a timely manner but no later than the close of the business day on the following dates*: Fall Semester requests: January 31; Winter Semester requests: May 31; Summer Semester requests: September 30. *In the event these dates fall on a weekend or holiday, the last date for submission will be the following business day.
6. Students with known medical conditions that require accommodations should register with Disability Support Services before the start of the semester to determine appropriate accommodations.
7. Students who are granted a withdrawal because of a hardship will receive a ‘DR’ for those courses listed on the Request for Late Semester Hardship Withdrawal.
8. Refunds are not granted through the Late Semester Hardship Withdrawal process. A student must complete the Tuition and Fees Refund Appeal Application. Refer to the Tuition and Fees Refund Appeal Application for appeal guidelines, requirements and appeal review process.
9. Students granted a Late Semester Hardship Withdrawal should discuss the impact of withdrawal on the continuation of financial aid, scholarships, or other forms of educational support with the Office of Financial Aid. Students enrolled in selective admission programs should confer with the appropriate program administrator in their academic department to determine the process for returning to the program.
10. Students who wish to appeal the outcome of their request for Late Semester Hardship withdrawal may do so by submitting their appeal in writing to the Associate Provost of Student Affairs within 10 business days of notification of the initial finding. The decision of the Associate Provost of Student Affairs is final.

All requests for a Late Semester Hardship Withdrawal must be submitted after the 70% mark of the semester but no later than the following dates (unless the date is a weekend or holiday, in which case the due date is the next College business day):

• Fall Semester – due January 31
• Winter Semester – due May 31
• Summer Semester – due September 30

The Late Semester Hardship Withdrawal Request process does not provide refunds. Approval does not provide reimbursement of tuition or fees. Requests for refunds are only accepted prior to the 70% mark and must be requested through the Cashier's Office process directly by completing their Tuition and Fees Refund Appeal Application after withdrawing from classes in your Online Center. Please refer to that form for guidelines, requirements, and the appeal review process.