The FY 2019 / 2020 IT project request window closed at 5 PM on Friday, March 1, 2019. It will open again for 2020 / 2021 fiscal year IT project requests at 8 AM on Monday, November 11, 2019.
Project Request Intake, Processing, and BCO Approval
- Project requests are submitted using the IT project request form. (Please see the message above for the next available project request window.)
- As requests are received, requestors will complete a business case form for each request.
- PMO project managers research all project requests received via the IT project request form.
- Research information is sent back to the requester for approval.
- As research approvals are received, the PMO project managers will meet with the IT managers to determine the feasibility of each project request.
- The PMO project managers write an executive summary for each project request based on the research and feasibility information.
- All requests are sent to the Chief Information Officer (CIO). The CIO will use a rubric to assess these project requests. The 20 project requests that score the highest will be brought to the Project Prioritization Team (the EBCOs) for consideration.
Project Selection and Prioritization
- The EBCOs meet to review project requests selected by the CIO. They may also choose to include approved project requests that were not part of the CIO's initial list.
- The EBCOs will select the top 20 projects using a scoring rubric and prioritize them.
- The top 15 requests with the highest ranking scores will become projects managed by the project managers in the IT Project Management Office.
- Project requests ranked 16 through 20 will be placed on a contingency list. Their completion will depend on the availability of time and resources. Those project requests not selected during the request cycle may be submitted again the following year.