Catalog Year FAQs

1. What does the word "catalog" mean at GRCC?

Catalog is defined as a comprehensive listing of current information for GRCC such as course descriptions, academic programs (majors), graduation requirements, etc.

2. What is a catalog year?

A catalog year is the academic year(s) when a specific catalog is in effect. Academic years begin in the fall semester and end in the summer semester (i.e. the 2015-16 catalog is in effect from Fall 2015 through Summer 2016). A catalog year determines the requirements that students must meet to complete an academic program (major) and earn a degree or certificate.

3. What is the Catalog Year Policy?

The Catalog Year Policy shows the student the catalog year to which he/she is assigned. Students are assigned a catalog year when they start taking classes in a degree-seeking academic program (major). If a student is absent from GRCC for more than two years (six semesters, including summer) or if a student’s declared academic program (major) changes (only changes initiated by the student or required by the program), the assigned catalog year will be updated and requirements may change.

4. Why is the Catalog Year Policy important?

The Catalog Year Policy is important because it determines which program and graduation requirements must be met to complete an academic program (major) and earn a degree or certificate.

5. How do I determine my catalog year?

Every student is assigned a catalog year when he/she begins taking classes at GRCC in a degree-seeking academic program (major). If a student’s declared academic program (major) changes, the assigned catalog year will be updated and requirements may change.

If a student is absent from GRCC for more than 2 years (6 semesters, including summer) and begins taking classes again in Fall 2013 or later, the earliest catalog year that this student would be assigned is the catalog year when the student returns to take classes. This catalog year reassignment will occur each time that a student is absent from GRCC for more than 2 years.

It is always recommended that students speak with an advisor or counselor to confirm your catalog year in order to avoid any unmet requirements.

6. What if I have been following a different catalog year than what I have been assigned?

Students have the option to select the catalog year that is in effect during their graduation semester, as identified on the Graduation Application.

If the student is following an academic program (major) from a specific catalog year other than what is described above, he/she must complete a Catalog Year Exception Request at the time of their Graduation Application submission.

Be advised: if a student selects a catalog year for which he/she is not eligible, it may prevent the student from graduating by the intended graduation semester. It is strongly recommended that students speak with an advisor or counselor if he/she plans on submitting this exception request.

7. What is a Catalog Year Exception Request?

If a student wishes to be evaluated with a catalog year contrary to the information provided in Question 5 above, he/she must complete and submit this request with the Graduation Application. Students are eligible to make this request if:

  • the academic program (major) is available in the catalog year requested;
  • all requirements for the requested catalog year have been or will be completed by the end of the intended graduation semester;
  • the requested catalog year is no earlier than the first semester the student started taking classes in a degree-seeking academic program (major) or later than the most recent catalog year that coincides with the indicated graduation semester;
  • the requested catalog year does not violate any other policies that apply to the graduation evaluation process.

It is strongly recommended that students speak with an advisor or counselor if he/she plans on submitting this exception request.

8. I have satisfied the humanities requirement from one catalog year and the program requirements of another catalog year. Can I request both catalogs for my graduation evaluation?

No. Students are expected to fulfill the requirements for one catalog only.

9. What is my catalog year if I've been taking classes in a degree-seeking academic program (major) and now I declare a different degree-seeking academic program (major)?

When a student declares a different degree-seeking program the catalog year in effect at the time of the change will be assigned. If the student will not meet the requirements of this catalog year, we recommend speaking with an advisor or counselor to discuss your options, such as the Catalog Year Exception Request.

10. I have been taking classes at GRCC and noticed that my academic program (major) is wrong in the system. What is my catalog year when I declare my correct academic program (major)?

It is important that students have the correct declared academic program (major). If a student submits the declaration of academic program, found in the Online Center, the catalog year in effect at the time of the change will be assigned. If the student will not meet the requirements of this catalog year, we recommend speaking with an advisor or counselor to discuss your options, such as the Catalog Year Exception Request.

11. What is my catalog year if I started taking classes at GRCC with the personal interest status and now I want to be in a degree-seeking academic program (major)?

Since the personal interest status is not considered degree-seeking, students will not have a catalog year assigned yet. The catalog year in effect when the student officially starts taking classes in a degree-seeking academic program (major) will be assigned. For additional assistance, we recommend speaking with an advisor or counselor.

12. What is my catalog year if I've been taking classes at GRCC as a dual enrollment student and then I begin taking classes at GRCC in a degree-seeking academic program (major)?

Since the dual enrollment/early college status is not considered degree-seeking, students will not have a catalog year assigned yet. The catalog year in effect when the student officially starts taking classes in a degree-seeking academic program (major) will be assigned. For additional assistance, we recommend speaking with an advisor or counselor.

13. What is my catalog year if I am part of the Middle College Program?

Middle College students will be assigned a catalog year when they start taking classes in this program. For additional questions about Middle College programs, we recommend speaking with the Middle College Program Director.

14. What is my catalog year if I've been taking classes in the Associate of Arts (007) or Associate of Science (011) program and I want to add/change a transfer intent?

Since the transfer intents do not change the requirements of the Associate of Arts or Associate of Science, adding or changing a transfer intent will not impact a student’s assigned catalog year.

15. I've been taking classes at GRCC in a specific program and the department updated the requirements for the next catalog year that I think will be beneficial. How do I make this my assigned catalog year?

Students have the option to select a different catalog year by filling out the Catalog Year Exception Request when submitting the Graduation Application. We recommend speaking with an advisor or counselor to discuss any additional options that may be available.

16. What is my catalog year if GRCC changed my declared academic program (major)?

If GRCC changes a student’s declared academic program (major) for a purpose other than what is required of the program, this would be considered an administrative change. Currently, administrative changes will not result in a change of assigned catalog year. For additional assistance, we recommend speaking with an advisor or counselor.

17. I was just notified that my GRCC academic program (major) will be discontinued. How does this affect my catalog year?

If a student was notified that their program will be discontinued, the student should work with the department to determine how this may affect their catalog year. If a student did not receive a notification and believes that he/she should have, the student should contact the department to discuss next steps.

18. I just completed a certificate and now I plan to earn the associate degree in that area (HVAC, welding, etc.). Can I use the same catalog year for the remaining academic program (major)?

Yes. Students who are pursuing related certificate and associate degree academic programs (majors) are eligible to use the catalog year for whichever academic program (major) he/she declared first for the remaining academic program (major). If a student requests a specific catalog year for their first graduation evaluation, he/she will not need to make the same request for the remaining academic program (major). However, if the student changes his/her academic program (major) or is absent from GRCC for more than two years, we recommend speaking with an advisor or counselor.

19. I completed all my classes, but I never knew I had to apply for graduation so I'm working on my submission now. What are my options for catalog year?

Students will always have the option to select the catalog year that is in effect during their graduation semester when filling out the Graduation Application. Otherwise, the student will be evaluated against the requirements of the catalog year that he/she was assigned while attending GRCC. To determine a student’s catalog year, see question 5 above.

If the student needs to request a catalog year other than what he/she would be assigned, we recommend speaking with an advisor or counselor to discuss your options such as the Catalog Year Exception Request.

Please take note that if a student has been absent from GRCC for more than 2 years and is applying for an academic program (major) other than the Associate of General Studies, Associate of Arts, or Associate of Science, their Graduation Application will be routed to the appropriate department for review. Permission to award a degree or certificate will be granted if the department feels that the requirements are aligned with current industry standards.

20. I am enrolling in classes at GRCC after being absent for more than 2 years. How will this affect my catalog year?

If a student is absent from GRCC for more than two years (six semesters, including summer) and begins taking classes again in Fall 2013 or later in a degree-seeking academic program (major), the earliest catalog year that this student would be assigned is the catalog year when the student returns to take classes. This catalog year reassignment will occur each time that a student is absent from GRCC for more than two years.

If a student was absent from GRCC for more than two years (six semesters, including summer) and began taking classes again prior to Fall 2013 in a degree-seeking academic program (major) with no additional readmissions, the assigned catalog year will not be affected.

For additional assistance, we recommend speaking with an advisor or counselor.

21. I am on the waitlist for admission to an academic program (major) such as Dental Hygiene and I’ve completed the requirements of a different academic program (major) for a catalog year that I won’t be assigned. Can I request a different catalog year when I apply for graduation?

If a waitlisted student wishes to use a different catalog year for an additional academic program (major), the Catalog Year Exception Request must be used when submitting the Graduation Application. To see what options the student has, see questions 6 and 7 above. For additional assistance, we recommend speaking with an advisor or counselor.

22. I will be submitting a Graduation Application for a program other than what is showing in my Online Center. How does this affect my catalog year?

When a student submits a Graduation Application for an academic program (major) that is not indicated on their account in the Online Center, it is considered a change of academic program (major). This results in a graduation evaluation against the requirements for the catalog year in effect for the graduation semester.

If the student was following requirements from a catalog year other than what they would be assigned, the student should see their options detailed in questions 6 and 7 above. For additional assistance, we recommend speaking with an advisor or counselor to discuss your options, such as the Catalog Year Exception Request.

23. I am on a waitlist for a GRCC academic program (major) such as Nursing or Dental Hygiene. When I get my spot in the academic program (major), how does this affect my catalog year?

When a waitlisted student gets his/her spot in the academic program (major), the assigned catalog year is updated to the catalog year when the student officially starts taking classes in the final stage of the academic program (major). For additional assistance, we recommend speaking with an advisor or counselor.

24. I am working on a degree-seeking program, but I want to be evaluated for MACRAO or MTA now. Do I need to worry about a catalog year when I submit the Graduation Application?

Students wanting to be evaluated for MACRAO or MTA should consider the general education courses they have completed. Each catalog year may have different courses that count toward humanities, natural science, etc.

25. What are my catalog year options for MACRAO?

MACRAO evaluations will automatically be performed against the 2013-14 catalog year which is the last catalog year to allow evaluations. If a student needs to be evaluated against a different catalog year, the student should see their options detailed in questions 6 and 7 above. Be advised that MACRAO will no longer be awarded after the Summer 2019 graduation semester. Students new to GRCC in Fall 2014 or later will not be able to earn the MACRAO credential.

26. What are my catalog year options for MTA?

MTA was not available prior to the 2014-15 catalog year; therefore, evaluations will be performed against the 2014-15 catalog year or the earliest catalog year that a student can be assigned, whichever comes first. If a student needs to be evaluated against a different catalog year for MTA, the student should see their options detailed in questions 6 and 7 above.