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Discipline Procedure

The Associate Director of Student Conduct or designee handles matters that require disciplinary action at Grand Rapids Community College. All students at the College are guaranteed due process in disciplinary matters. When a student has been charged with misconduct or an infraction of the College rules, the student will be notified of the charges in writing.  Following notification, the Associate Director of Student Conduct or designee will meet with the student charged. The student may have an advisor present during this conference. Pending action on the charges, the status of a student will not be altered, nor will his/her right to be present on the campus and to attend classes be suspended, except for reasons relating to the safety and/or well being of other GRCC students, employees or property. The Associate Director or designee will make the decision to suspend with regard to safety or property. (As defined herein)

  1. Requesting a Disciplinary Hearing:
    When a student’s conduct results in discipline and the student desires an independent review of the disciplinary action, the student, upon written request to the Associate Director of Student Conduct may be granted a private hearing before the Hearing Committee.
    1. Request for Hearing:  The request for the hearing must be made within five (5) school days following the Associate Director of Student Conduct or designee’s written notification of discipline to the student. The written request must state grounds for appeal which may include:
      1. Alleged failure to follow adjudication procedures;
      2. Alleged failure to obtain or consider relevant information;
      3. Alleged use of inappropriate or unreasonable sanctions in light of the nature or severity of the violations;
      4. Other alleged failure to follow College policy.
      The written request must also include:
      1. Facts relied upon in appeal of discipline decision.
      2. Names of witnesses to support facts
    2. Hearing Committee: The Hearing Committee will consist of the following seven (7) people:
      1. a member of the administrative staff, who has been appointed by the  College President and who shall chair the committee;
      2. a member of the College staff appointed by the College Provost;
      3. two members of the faculty appointed by the President of the Faculty Association;
      4. a student representative appointed by the Director of the Diversity Learning Center;
      5. the President of Student Congress or designee; and 
      6. a diverse student representative appointed by the President of Student Congress.
    3. Notice of Hearing: The student shall receive the Hearing notice by first class mail with a return receipt requested. The student shall be given written notice of the time, date and place of the hearing, the reason for suspension or expulsion, a list of potential witnesses, unless to do so would compromise their safety, and notice of the nature of the evidence.
  2. Hearing and Procedure:
    Unless the law requires, the hearings are not open to the public.

    Timing: The hearing must begin within ten (10) school days of the student’s request and proceed as promptly as possible. (Upon mutual agreement between the student and the College, the timeline may extend past the ten days.) The student may attend the hearing and present evidence and witnesses, and hear and question witnesses.

    Rules and Regulations: 
    1. Advisor Attorneys: For the Hearing, a student is entitled to be accompanied by one advisor. The advisor may be an individual of the student’s choice. The student may choose to have an attorney as his/her advisor but it shall be at his/her expense, and provided that at least 24 hours’ prior written notification is delivered to the Hearing Committee Chairperson.
    2. Role: The student’s attorney or advisor shall have no role at the Hearing other than to advise the student. The advisor shall not be permitted to ask or answer questions or to make oral arguments.
    3. Questions: Questions from the student to witnesses will be directed through the Hearing Committee Chairperson. The student’s unwillingness to answer questions regarding the incident will not be held against the student.
    4. Records: A record of the hearing shall be made and kept until the appeal procedures have been completed. No other recording devices will be allowed.
    5. Security: A campus police officer will attend the hearing.
  3. Hearing Decision:
    The decision of the Hearing Committee will be based solely upon matters introduced into evidence during the Hearing. A vote of four Committee members will be considered a majority decision and will be presented in writing to the student no later than ten (10) school days after the conclusion of the hearing. The Committee shall provide input on the content of the letter.
  4. Appeal:
    The student may appeal the Hearing Committee’s decision in writing to the Dean of Student Affairs of the College within five (5) school days of receiving it. If it is not filed within this time, the student will forfeit his or her appeal opportunity.
    1. Appeal Procedures: All appeals must be submitted in writing to the Dean of Student Affairs of the College. The written appeal must clearly explain, in detail, the basis for the appeal. Basis for the appeal must address one or more of the following, in detail,
      1. Whether appropriate adjudication procedures were followed.
      2. Whether the sanctions imposed are appropriate, reasonable or just.
      3. Whether the decision was supported by evidence.
      4. Whether all relevant information was available at the time of the original hearing.
    2. If the student fails to follow through with the above outlined process, the appeal opportunity will be forfeited.
    3. Dean of Student Affairs Decision: After reviewing the Hearing Committee’s written decision, the Dean of Student Affairs shall have five (5) school days to render a written decision to the student. The Dean of Student Affairs decision shall be final, binding and mailed to the student by first-class mail. NOTE: Students under 18 years of age who are involved in acts of violence, drugs, and alcohol or sexual assault violations may have their parents notified by the Associate Director of Student Conduct or designee.