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Student Responsibilities


Students receiving financial aid are required to review and accept responsibility for the following information:

  • Understand GRCC’s financial aid disbursement & refund process:
    • Financial aid award amounts will be finalized on the financial aid census date with first disbursements and refunds beginning 30 days after the semester start date.
    • Class participation must be confirmed by your instructors before you can receive a refund.  Dropping a class can delay your refund as well as affect your future financial aid eligibility. 
    • Please note that instructors have until refund day to submit confirmations.  You should not contact faculty for individual confirmation prior to the refund date.
    • All student loan funds will be disbursed in two payments each semester. The first payment after 30 days and the second payment after the mid-point of the semester.
    • Financial aid refunds will only occur AFTER all charges have been paid on your account and instructors have confirmed your class participation.
    • For more information about financial aid disbursements and refunds, -->Click Here<-- or visit
  • All financial aid awards are considered estimates until attendance in your classes has been confirmed. GRCC will show your anticipated (estimated) financial aid on your eBill in the Online Student Center. If financial aid provided to you each semester equals or exceeds the charges on your student account, your classes will not be dropped for non-payment. You must officially drop the classes you do not intend to take on or before the start date or you will be charged for them. If financial aid provided to you is less than your charges, one or more classes will be dropped for non-payment if you do not pay the balance before it is due
  • Be aware that the amount of a Federal Pell Grant will increase and decrease as you add and drop classes. If you have been awarded a Federal Direct Loan, you must be enrolled in at least six credit hours at all times to remain eligible for the loan.
  • Your financial aid package is based on information available at the time of awarding.  Several factors can impact your eligibility resulting aid reductions or cancellations. This may create a balance due on your account for which you will be responsible.
  • Financial aid will establish a census date for each semester. This means that your enrollment and financial aid will be locked in as of midnight on the census date. Financial aid cannot be increased for any classes added after this date. or -->Click Here<-- to review the census date and other important dates.
  • Federal financial aid recipients who do not earn any credit during a semester (receive all grades of W and/or E) and whose last date of attendance is prior to the 60% point must have their aid reduced and they are responsible for repaying any aid that was overpaid.
  • Activate your GRCC Refund Access Card and select your refund preference as soon as you receive this information in the mail. For more information, visit