Satisfactory Academic Progress Policy for Job Training-Clock Hour Programs

Financial Aid regulations require students to make satisfactory academic progress toward the completion of a Job Training program to be considered for financial aid.  The Financial Aid Office will use the following guidelines to evaluate and monitor satisfactory progress for Job Training students.

            Measure academic progress in increments not less than half the program length

  • For 18-week programs, progress is monitored at the end of the 9th week, the 18th week and, if necessary, the 27th week
  • For 22-week programs, progress is monitored at the end of the 11th week, the 22nd week and, if necessary, the 27th week

            Qualitative Measurement

  • Successful completion of 70% of course objectives
    • For 18-week programs:
      • 35% of course objectives must be completed by the end of the 9th week
      • 70% of the course objectives must be completed by the end of the 18th week
  • Successful completion of 90% of course objectives
    • For 22-week programs:
      • 90% of course objectives must be completed by the end of the 11th week
      • 90% of the course objectives must be completed by the end of the 22nd week

            Quantitative Measurement*

  • For 18-week programs:
    • 230 clock hours must be attended by the end of the 9th week
    • 459 clock hours must be attended by the end of the 18th week
    • 612 clock hours must be attended by the end of the 27th week
       
  • For 22-week programs:
    • 290 clock hours must be attended by the end of the 11th week
    • 579 clock hours must be attended by the end of the 22nd week
    • 772 clock hours must be attended by the end of the 27th week
       
  • Maximum time frame = 27 weeks of instruction for 18-week programs, as well as for
    22-week programs with 4-week practicums

       *Students are allowed no more than 8 excused absences in the 18 week program. No   more than 24 hours missed during the first 10 weeks of the 22 week program.

            Monitoring Process

  • Attendance and course objective completion data must be made available to the Financial Aid Office, by the Job Training department, at the end of the 9th and 18th week for 18-week programs and by the end of the 11th and 22nd week for 22-week programs
  • Students must meet the qualitative and quantitative standards listed above at the end of the 9th week and the 18th week for 18-week programs and at the end of the 11th and 18th week for 22-week programs
  • Failure to meet the terms of the policy will result in financial aid suspension
  • Student and Job Training staff will be notified of suspension status
  • Students on suspension are not eligible for financial aid until they meet the terms of the policy and return to “good standing” status or submit a successful appeal

            Suspension Appeals

Students failing to meet the standards of academic progress due to circumstances beyond their reasonable control may appeal their suspension. Extenuating circumstances may be grounds for a successful appeal.

  • All appeals must be submitted in writing on the Suspension Appeal Form to the Financial Aid Office. Students submitting appeals should state the reasons why satisfactory academic progress was not made.
  • Neutral third party documentation supporting the reasons given must be provided.
  • The student should also discuss actions that have been or will be taken to make satisfactory progress in the future.
  • Financial aid suspension appeals will not be considered for students who are on Academic Suspension.

            If an appeal is approved, the student will be placed on Financial Aid Probation.

            Financial Aid Payment Processing

  • Students on suspension are not eligible for financial aid; this includes first disbursements not yet disbursed and all subsequent disbursements
  • When a student returns to good standing status or an appeal is approved, financial aid may be disbursed for the appropriate payment period as long as the student is still enrolled

            After 18 Weeks

  • Students on suspension at the end of 18 weeks, who wish to remain enrolled, will be charged an additional amount for the added nine-week period
  • Students must also continue to attend through at least 60% of this final nine-week enrollment period or Federal Return of Title IV Funds regulations will apply